The official substitution process for the 2016 Cape Town Cycle Tour opens on Wednesday, 03 February. Those cyclists who missed the original entry cut-off in September last year, and who are still keen to ride now have the chance to secure a spot in this year’s event.
The official substitution entry process allows cyclists who have entered, but no longer wish to participate, the chance to transfer their entry to someone who wants to ride. Substitution entries will close on Friday, 19 February and a fee of R250 is applicable to all substitution entries.
Cyclists should complete an online substitution application by visiting http://www.cycletour.co.za/index.php/enter/substitutions/ and follow the instructions to secure their substitution entry.
The withdrawing entrant may request that the substitute entrant refund their entry fee, but they may not ask for more than they originally paid. PPA members paid an entry fee of R440 and non-PPA members paid an entry fee of R470.
Organisers will send a confirmation letter to the substitution entrant within five working days of receiving the consent letter and the substitution entrant will be notified of their race number and start time by 26 February 2016.
All documentation must reach the organisers by Friday, 19 February and no late substitutions will be accepted. Cyclists who choose to withdraw from the event will not receive a refund from the organisers.
Collection of numbers and the Cape Town Cycle Tour Expo
Substitution entrants can collect their race numbers at the Cape Town Cycle Tour Expo at its new location at the Cape Town Stadium (03 – 05 March 2016). Every entrant must make use of their RaceTec or Winning Time chip to access the Expo.
Organisers have again urged cyclists not to allow anybody else to use their allocated race number. “Not only does it have an impact on our system of delivering accurate results to all our participants, but important information such as medical and emergency contact details are linked to a rider’s race number. We need this information to be readily available in case of an emergency,” explains David Bellairs, a Director of the Cape Town Cycle Tour Trust, organisers of the annual event.
“We’ve had to implement stringent rules to ensure the safety of all cyclists participating in the event, and we strongly advise all cyclists to use only the race number allocated to them. Those participating with another cyclist’s race number will be disqualified and the original entrant will be suspended from future events,” he adds.
The substitution process does not apply to charity entries; entrants wishing to substitute their entry must please contact their group administrator to facilitate a substitution.