Substitutions - Cape Town Cycle Tour



The Cape Town Cycle Tour is not in a position to take any late entries. But life gets in the way, sometimes, and good intentions turn into entries for sale.

Here is the ONLY way you can legally take over another rider’s number.

Withdraw from the Cycle Tour

If you are withdrawing, log into your Cape Town Cycle Tour profile and click on the “allow substitution” button. This will release your entry for substitution.



  1. Ensure that the rider withdrawing has released their entry, see above.
  2. Log into the entry system between 5 February to 16 February 2024.
  3. First enter your details, NOT the details of the person withdrawing.
  4. Select the correct category.
  5. Enter the details of the person withdrawing and select the relevant person’s record (based on their date of birth).
  6. Download a consent letter for the person withdrawing to complete. If you lose this letter, you can log in once your entry is saved and download the letter again.
  7. If you are entering as a tandem, you can enter your tandem partner at the same time as yourself if you have a cancellation for your tandem partner as well.
  8. If your tandem partner is already entered into the event, you can add their details to your consent letter so that we can link the two of you as a tandem entry.
  9. Pay the substitution fee of R200 per person by credit card. If you prefer to pay by cheque, you can select the option to ‘Pay later’. The next screen will give you the manual payment instructions. Please note that there is no option to pay by EFT.
  10. The person withdrawing must complete the downloaded consent letter and then fax it to 086 595 2441 or email it to Any payment or consent letter received after 16 February 2024 will be rejected.
  11. You will receive an email confirmation of your substitution entry within five working days of receipt of the consent letter. You will be notified of your race number and start time by 5 March 2024.
  12. Your race number will be available for collection at the counter corresponding with your start group at race pack and number collection at the Cape Town Cycle Tour Expo.

If you are the new entrant, taking the place of the rider withdrawing:

  1. Please ensure that you have a signed letter of consent from the withdrawing rider. This letter must please include the withdrawing riders’ name and ID number.
  2. The cost of a substitution is R200.


The substitution procedure applies only to South African citizens (international entrants should have no problem entering before 20 February 2023), and does not apply to group entrants, who must contact their group administrator in order to facilitate a substitution. Substitution carries a cost of R400. To take over the valid entry you will need to have the surname, first name and date-of-birth of the person withdrawing. And, obviously, their permission to take over their entry!

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